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This guide assumes you have already added a charger to GridFlow Core. If you haven’t, please refer to the Adding Your First Charger guide first.

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Overview

Adding your first RFID card involves two main steps:
  1. Creating a Card Holder
  2. Creating an Access Profile and restriction limits
  3. Adding an RFID card to the Card Holder
Let’s get started!

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Understanding Access Methods

Before adding an RFID card, it’s important to understand the two primary ways to use chargers in the GridFlow Core System.

Using RFID

This is the primary method for your team and internal members. You’ll manually set up RFID Cards for each user, making it unsuitable for public use.

Using GridFlow Drive

This method is designed for public usage. Users can access your chargers through the GridFlow Drive Web or Mobile App by scanning a QR code on the EV Charger.

Access Control Overview

GridFlow Drive

Managing Card Holders

Managing RFID Cards

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Creating a Card Holder

It’s essential to create a Card Holder before adding individual RFID cards. A Card Holder represents the primary person who will be using the card and serves as the point of contact for anything related to this card.
1

Navigate to Access Control

Access the Access Control page from the sidebar on the left.
Navigating to Access Control
2

Open Card Holders tab

Click on the “Card Holders” tab in the Access Control page.
3

Add new Card Holder

Click on the “Add Card Holder” button in the top left of the table. A sidebar will open on the right of the screen.
4

Fill Card Holder Details

Provide the following information:
Enter the full name of the card holder
Specify the card holder’s position or designation
Enter a contact number for the card holder
Provide the card holder’s address
Card Holder Details Form
5

Create Card Holder

Click the “Save Changes” button to finalize the card holder creation.
Congratulations! You’ve successfully created your first Card Holder.

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Creating an Access Profile

Before adding RFID cards, you need to create an Access Profile that defines when and where the cards can be used. Access Profiles help manage permissions across your charging network.
1

Navigate to Access Profiles

On the Access Control page, click on the “Access Profiles” tab.
Access Profiles Tab Location
2

Create New Profile

Click on the “Create New Access Profile” button in the top right of the table. A modal will open.
Create Access Profile Modal
3

Basic Profile Setup

Choose a descriptive name for your profile
Examples: Maintenance Profile, Driver Profile, Staff Profile, Technician Profile
  • Select Charger Groups from the dropdown (multiple selections allowed)
  • Optionally select specific Charge Points (multiple selections allowed)
Add a clear description explaining the profile’s purpose and scope
4

Set Up Restriction Limits

Restriction limits define when and how much charging is allowed for cards using this profile.
Click “Create New Restriction Limit” in the dropdown and fill out the following in the sidebar:

Allowed Weekdays

For each day, set:
  • Active days (select which days to allow)
  • Start Time
  • End Time
Setting allowed weekdays and times
Set maximum duration limits:
  • Daily Max Time (Hours)
  • Weekly Max Time (Hours)
  • Monthly Max Time (Hours)
  • All Time Max Time (Hours)
Set maximum energy consumption:
  • Daily Max Energy (KWh)
  • Weekly Max Energy (KWh)
  • Monthly Max Energy (KWh)
  • All Time Max Energy (KWh)
Allowed Weekdays:
  • Monday: 10:30 - 18:00
  • Wednesday: 02:30 - 23:00
Time Limits:
  • Daily: 5.5 hours
  • Weekly: 1.5 hours
Energy Limits:
  • Daily: 23 kWh
  • Weekly: 82.5 kWh
  • Monthly: 597.5 kWh
  • All-time: 3679.5 kWh
5

Review and Save

Double-check all settings before saving. These restrictions will apply to all RFID cards using this profile.
  1. Review the summary section
  2. Add a description for the restriction limit
  3. Click “Save Changes”
Review Access Profile Settings
6

Complete Profile Creation

After creating the restriction limit:
  1. Select it from the restriction limit dropdown
  2. Review all profile settings
  3. Click “Create” to finalize the access profile
You’ve successfully created an Access Profile! Now you can proceed to add RFID cards and assign them this profile.

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Adding an RFID Card

Now that you’ve created a card holder, let’s add an RFID card to their profile.
1

Locate the Card Holder

Find your newly created Card Holder in the table and click on it.
Locating Card Holder in the list
2

Access RFID Card section

In the modal that opens, locate the RFID Cards table on the right.
3

Initiate RFID Card Addition

Click the “Create a new RFID” button in the top right of the RFID Cards table. A sidebar will open on the right.
4

Enter RFID Card Details

Provide the following information:
Select one of the following options:
  • Mifare Plus
  • Mifare Classic (not recommended)
  • Mifare DESFire
Choose whether the card should be:
  • Enabled (ready for immediate use)
  • Disabled (can be enabled later)
Add RFID Card Form
5

Create RFID Card

Click on the “Create” button. You should now see your new RFID card listed in the Card Holder’s RFID Cards table.
Congratulations! You’ve successfully added your first RFID card to GridFlow Core.

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Verification

If everything went smoothly, you should now see:
  • Your new RFID card listed in the Card Holder’s RFID Cards table
  • The card status as “Enabled” (if you chose to enable it)
  • The assigned Access Profile for the card
RFID Card Successfully Added and Verified

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Next Steps

Now that you’ve added your first RFID card, consider exploring these related features:

Managing Access Profiles

Configure and manage access permissions for different user groups

Bulk RFID Card Upload

Learn how to add multiple RFID cards efficiently

Monitoring RFID Usage

Track and analyze RFID card usage across your charger network

Troubleshooting RFID Issues

Resolve common RFID-related problems
Our support team is here to help:

Email Support

[email protected]

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